Core Software Modules
The core WinFDS® software package includes the following features, designed specifically for the needs of food distributors and manufacturers:
Order Processing
A large part of the day-to-day routine of food distributors and manufacturers revolves around processing customer orders. In order to make your buyers’ lives as easy as possible, WinFDS® allows orders to be processed, amended, cancelled, and searched within one screen. With automatically-populated fields and inventory search capabilities, processing customer orders becomes a straightforward task. WinFDS® also takes care of producing picking slips, dispatch reports, driver’s manifests, customer order forms, invoices, and order reporting that automates significant portions of your business.
Pricing Control
When it comes to pricing, food distributors and manufacturers have as many exceptions as they have rules. There are street prices, contract prices, quote prices and deals, all of which have to be accounted for. WinFDS® has been designed to flexibly provide an order taker with selling prices and totals, thus eliminating guesswork and errors. Additionally, changing prices in WinFDS® can be performed at any time and then automatically posted on the date you want them to take effect.
Purchasing & Inventory Control
Inventory levels are updated automatically by the system as a result of receiving products, invoicing an order, or performing a manufacturing process. Committed stock levels are updated on a perpetual basis as customers’ orders are being processed. Finally, suggested purchase orders are created easily and quickly by WinFDS® based on your quantity available, minimum inventory required, recent sales, and raw material usage.
Sales Analysis
Effective sales reporting is one of the keys to success in food distribution and manufacturing, as it enables you to shift inventory and manufacturing priority to meet market demand. For this reason, we have designed WinFDS® to make it easy to pull data from the system and observe changes in customer purchase habits.
Accounts Receivable
WinFDS® offers a wide range of powerful tools that are designed to give you effective control over your outstanding receivables. It has dynamic reporting features that let you analyze receivables within any given period, can handle multiple currencies, does automatic posting of interest charges on overdue accounts, and has a host of other features that help you expedite collections more effectively.
Accounts Payable
The WinFDS® Accounts Payable module is fully integrated with the General Ledger System. It provides functionality to review your outstanding payables and allows you to select the outstanding invoices you want to pay. Both manual and computer checks can be generated. WinFDS® offers excellent reporting features, multiple currencies, and flexible accounting periods and can help you take advantage of vendor discounts and promotions.
General Ledger & Financial Statements
The WinFDS® General Ledger Module is a powerful, fully integrated financial reporting system that gives you maximum flexibility in your account structure and reporting requirements. It can consolidate various companies or departments, provide flexible sub-ledger reporting, and have special reporting tools for ad-hoc reporting needs. User-defined financial statements can also be set up as required. Finally, WinFDS® eliminates the bottlenecks often created with other systems that require month end close-offs before processing the next period, making it one of the strongest alternatives to QuickBooks and other general-purpose software.
Lot Tracking
The WinFDS® Lot Control module lets food manufacturers and distributors keep track of their lot-controlled products. If a recall ever needs to be performed, the customers to whom the questionable lot was sold can be quickly identified and the product recalled. As a result of its lot control capabilities, WinFDS® is compliant with the FDA Food Safety Modernization Act and other regulating agency requirements from the FDA, FSIS, CFIA and Health Canada. WinFDS® can also help manage your HACCP and HARPC programs.
Other Features
The core WinFDS® food ERP software package includes additional helpful features aside from our core modules. All of our features are designed specifically for the needs of food distributors and food manufacturers to ensure company-wide organization and efficiency.